Mid-year appointments are back!

Looking for a few good Burners…

Mid-Year appointments are back!

SDCAP is holding mid-year interim board selections for additional Directors.

We are looking to add additional strength and knowledge to the Board of Directors team. While a wide range of skillsets are needed, the team is currently especially interested in identifying burners interested in a director position holding backgrounds in financial, legal, insurance/liability, and social media/communications.

The application process is now open! If you or someone you know would be a great fit, please take a moment to check out our director position description in the link below and fill out the application linked at the bottom.

Director Position Link and Application can be found here

Questions? Get in touch at BOD@sdcap.org 

Selection Process for the SDCAP Board of Directors

The SDCAP Board is about to begin selecting new members for the Board of Directors (“BOD”). This year, SDCAP is looking to fill at least 2-3 Director positions.  If you want to know more about what SDCAP is and the role of the BOD, keep on reading!

 

What is SDCAP?

The San Diego Collaborative Arts Project is a 501(c)(3) tax-exempt not-for-profit organization founded in 2012. SDCAP’s mission is supporting collaborative arts in San Diego, particularly those aligned with the 10 Principles of Burning Man. Current SDCAP projects include YOUtopia, CoLab, and year-round grantmaking.  

What is the BOD?

The BOD’s general function is fiduciary, legal, and operational oversight, which is required by the State of California and federal law. Due to the nature of non-profit governance, the BOD’s primary function is to protect the assets of the 501(c)(3).  We do this so that we can continue holding YOUtopia and offering CoLab as a community build resource, and give year round art grants.

 

Legal requirements for non-profit governance fall into 3 categories: Duty of Care, Duty of Loyalty, and Duty of Obedience. While each Director must agree to and fulfil those duties, in reality, we spend a ton of time talking about budgets, accounting, liability, safety, and insurance.  

 

Per the Bylaws of SDCAP, the BOD is comprised of 7-15 Directors and by law is required to have a President/Chair, Secretary, and Treasurer. Non-profit Boards are responsible for recruiting their own Directors.

 

All Directors are volunteers and must:

  • Serve a 3-year term, working year-round.
  • Attend 2 BOD meetings per month, from 7p-9p on the 2nd and 4th Wednesday at CoLab (via Zoom meetings during COVID-19 pandemic)
  • Attend 1-3 weekend Board retreats per year.
  • Serve sober, on-call shifts at YOUtopia.
  • Spend anywhere from 5 to 20+ hours per week working via email/phone/ad hoc meetings to conduct SDCAP business.  

Directors are eligible to apply for and receive grant funding from SDCAP for personal projects, but must recuse themselves from voting on these matters and disclose any potential conflicts of interest on an annual and ongoing basis.

 

The SDCAP BOD generally operates using a consensus model, which is considered a best-practice by many non-profit leaders. If you’re not familiar with consensus models, we recommend reading up on the subject if you apply for a Director position.

 

Does SDCAP do anything else for the San Diego Burning Man community?

In reality, not much else.  However, annually, the BOD does select the YOUtopia Production Leadership Team (“PLT”). The BOD works with the PLT to develop and approve the YOUtopia budget.  Members of the BOD will also participate and provide oversight of the YOUtopia Art Grant Committee.  During the YOUtopia planning season, the BOD will also work with the PLT to address event operations impacting financial, safety, legal consequences, or anything that may fall under one of the 3 Duties of non-profit governance.  In COVID times, this may mean working with the PLT to create something new, an alternative to an in-person event.

 

With regard to CoLab, the BOD’s involvement centers around financial and liability oversight.  Otherwise, the BOD leaves the daily operations of CoLab in the capable hands of the CoLab management team.

Complete the
Community Survey

The BoD has put together the following survey for the community to gauge the appetite for an event and its nature (in-person only, drive-thru, virtual, etc.) Your input means everything to us, so please take this opportunity to tell us what’s on your mind.

We thank you all for supporting this process and your continued interest in making YOUtopia unforgettable. We will be eagerly reviewing applications for PLT and look forward to all of the community feedback!

 

Shine Brightly,
SDCAP BoD

The moment has arrived!

We know that everyone is excited for the prospect of returning to festival life after a long year of isolation. Our community health and safety is of the utmost importance to us as we look towards the best way to host an event!

Here’s what we need from you:

Volunteer for the
Production Leadership Team (PLT)

YOUtopia is all about YOU and requires an exceptional team of volunteers to make it all happen. We are looking for seasoned community members that are interested in creating a YOUtopia for 2021 that keeps health and safety a priority. The PLT will need to be adaptive and resilient as we all navigate the complexities of hosting a large in-person event in California.

The PLT is the core of all artistic decisions at YOUtopia. The art theme, soundscape, theme camp placement, volunteer SWAG, Commissary menu, and how many Kubotas are allocated to each department are all up to you!

Collaborate with the Board of Directors (BoD) to determine the best way to host an event: in-person, socially distant, drive-thru, virtual, etc. This will include planning your budget and big decisions that require legal oversight. Nothing is set in stone, but we need a PLT that is determined to succeed!

Our Timeline:

  • April – Recruit PLT
  • May – PLT Feasibility Study for a YOUtopia 2021
  • June 1st – Cut-off for an October 2021 in-person event decision
  • June – Department Lead Recruitment

Does this sound like YOU?!
Join the team!

Complete the
Community Survey

The BoD has put together the following survey for the community to gauge the appetite for an event and its nature (in-person only, drive-thru, virtual, etc.) Your input means everything to us, so please take this opportunity to tell us what’s on your mind.

We thank you all for supporting this process and your continued interest in making YOUtopia unforgettable. We will be eagerly reviewing applications for PLT and look forward to all of the community feedback!

 

Shine Brightly,
SDCAP BoD

SDCAP Wants You!

SDCAP wants you to get involved! Now, more than ever, is the time to practice Civic Responsibility and Communal Effort. As you know, SDCAP is the sower of seeds for the San Diego regional event and art creation that our community so earnestly craves. We’re asking for your help in order to keep our community engaged. The Board is actively seeking those willing to serve as an SDCAP Director and help us find creative approaches and ideas for fundraising, alternative event production and keeping CoLab safe for everybody during these tricky and physically-distanced times. SDCAP is looking for practical visionaries…Burners that can imagine and recognize new opportunities. SDCAP is looking for You!  

Selection Process for the SDCAP Board of Directors

The SDCAP Board is about to begin selecting new members for the Board of Directors (“BOD”) to begin terms in March 2021. This year, SDCAP is looking to fill at least 2-3 Director positions.  If you want to know more about what SDCAP is and the role of the BOD, keep on reading!
 

What is SDCAP?

The San Diego Collaborative Arts Project is a 501(c)(3) tax-exempt not-for-profit organization founded in 2012. SDCAP’s mission is supporting collaborative arts in San Diego, particularly those aligned with the 10 Principles of Burning Man. Current SDCAP projects include YOUtopia, CoLab, and year-round grantmaking.  

What is the BOD?

The BOD’s general function is fiduciary, legal, and operational oversight, which is required by the State of California and federal law. Due to the nature of non-profit governance, the BOD’s primary function is to protect the assets of the 501(c)(3).  We do this so that we can continue holding YOUtopia and offering CoLab as a community build resource, and give year round art grants.

Legal requirements for non-profit governance fall into 3 categories: Duty of Care, Duty of Loyalty, and Duty of Obedience. While each Director must agree to and fulfil those duties, in reality, we spend a ton of time talking about budgets, accounting, liability, safety, and insurance.  

Per the Bylaws of SDCAP, the BOD is comprised of 7-15 Directors and by law is required to have a President/Chair, Secretary, and Treasurer. Non-profit Boards are responsible for recruiting their own Directors.

All Directors are volunteers and must:

  • Serve a 3-year term, working year-round.
  • Attend 2 BOD meetings per month, from 7p-9p on the 2nd and 4th Wednesday at CoLab (via Zoom meetings during COVID-19 pandemic)
  • Attend 1-3 weekend Board retreats per year.
  • Serve sober, on-call shifts at YOUtopia.
  • Spend anywhere from 5 to 20+ hours per week working via email/phone/ad hoc meetings to conduct SDCAP business.  

Directors are eligible to apply for and receive grant funding from SDCAP for personal projects, but must recuse themselves from voting on these matters and disclose any potential conflicts of interest on an annual and ongoing basis.

The SDCAP BOD generally operates using a consensus model, which is considered a best-practice by many non-profit leaders. If you’re not familiar with consensus models, we recommend reading up on the subject if you apply for a Director position.
 

Does SDCAP do anything else for the San Diego Burning Man community?

In reality, not much else.  However, annually, the BOD does select the YOUtopia Production Leadership Team (“PLT”). The BOD works with the PLT to develop and approve the YOUtopia budget.  Members of the BOD will also participate and provide oversight of the YOUtopia Art Grant Committee.  During the YOUtopia planning season, the BOD will also work with the PLT to address event operations impacting financial, safety, legal consequences, or anything that may fall under one of the 3 Duties of non-profit governance.  In COVID times, this may mean working with the PLT to create something new, an alternative to an in-person event.

With regard to CoLab, the BOD’s involvement centers around financial and liability oversight.  Otherwise, the BOD leaves the daily operations of CoLab in the capable hands of the CoLab management team.

Board Retreat 12/1/18

The SDCAP Board of Directors has a retreat coming up on 12/1/18.  Board Retreats are a standard shindig for non-profits, as they’re a way for Board members to bond while talking about the big picture for the organization. SDCAP has retreats 2-3 times per year for 1-2 full weekend days. No voting takes place at Board Retreats, which means we don’t make decisions about how to spend money. We use the time to hash out future-oriented ideas that don’t fall neatly under the business we conduct at regular Board Meetings.
Agenda topics for this upcoming retreat are related to YOUtopia and BOD governance. Agenda highlights include:

  • Possible changes to YOUtopia production model
  • Streamlining YOUtopia budget process
  • Implementing standardized process for YOUtopia Wrap-Up
  • Strategy to improve communications and collaboration between BOD, YOUtopia Production Team, and community at large

The biggest thing we’re covering is that first bullet point: whether to change the YOUtopia production model. This is something that’s been on our radar for a while and we’ve been reviewing alternate models used in other regions, with a focus on North American Regional Burns of a similar size to YOUtopia. We’re one of few Regional Burns that employs a Co-Producer Model; most comparable Regionals use small teams or committees to lead their events. Sometimes these teams overlap with the managing entity (be it a BOD or LLC), sometimes they don’t.
As part of our decision-making process, we’re asking the 2018 Production Team and anyone we can scrounge up from 2017 or prior to weigh in with their thoughts about whether we should try a different model in 2019. If you’ve volunteered for YOUtopia in the past as a Producer, Hub Lead, or Department Lead, we’d love to hear from you before 12/1/18. Please fill out this super-short survey to let us know what you think!
We’ll have a follow-up blog post in the week after the retreat so we can share outcomes.

Selection Process for the SDCAP Board of Directors

We’re about to begin selecting new members for the Board of Directors (BOD) to begin terms in March 2019. There’s been a lot of chatter about the BOD selection process, so we wanted to share some information about who we are, what we do, how we got here, and what to consider if you want to join us.

What is SDCAP?

The San Diego Collaborative Arts Project is a 501(c)(3) tax-exempt not-for-profit organization founded in 2012. SDCAP’s Mission is to support collaborative arts in San Diego, particularly those aligned with the 10 Principles of Burning Man. Current SDCAP projects include YOUtopia, CoLab, and year-round grantmaking.
SDCAP is the legal entity. In the eyes of the law and the IRS, YOUtopia and CoLab don’t exist. They aren’t even DBAs. At the end of the day, SDCAP is the responsible party.

What is the BOD?

The BOD’s function is fiduciary, legal, and operational oversight. The BOD doesn’t initiate much (more on that below), and rather serves an administrative function in terms of protecting the organization and its assets. That’s what’s required by CA and federal law.
Legal requirements for non-profit governance fall into 3 categories: Duty of Care, Duty of Loyalty, and Duty of Obedience. If you’re thinking about applying for the BOD, we recommend spending some time reading up on these terms and thinking about whether that’s truly the role you want to play in the organization. In practice, we spend a ton of time talking about budgets, accounting, liability, safety, and insurance. It’s not everyone’s cup o’ tea.
The BOD, per its bylaws and in accordance with the laws of CA, is comprised of anywhere from 7-15 Directors and is required to have a President/Chair, Secretary, and Treasurer. Non-profit Boards are responsible for recruiting their own Directors.
All Directors:

  • Serve a 3-year term, working year-round.
  • Attend 2 BOD meetings per month, from 7-9pm on the 2nd and 4th Weds at CoLab.
  • Attend 2-3 weekend retreats per year.
  • Serve sober, on-call shifts at YOUtopia.
  • Spend anywhere from 10 to 40+ hours per week working via email/phone/ad hoc meetings to conduct SDCAP business.
  • Are volunteers.
  • Are still eligible to apply for and receive grant funding from SDCAP, but must recuse themselves from voting on these matters and disclose any potential conflicts of interest on an annual and ongoing basis.

The SDCAP BOD generally operates using a consensus model, as is considered a best-practice by many a non-profit governance guru. If you’re not familiar with consensus models, this is another thing we recommend reading up on before you throw your hat in the ring.

What does the BOD make happen for the San Diego Burning Man community?

Not much. Due to the nature of non-profit governance, we’re primarily about protecting the assets of the 501(c)(3), so we can keep having YOUtopia, keep the lights on at CoLab (and hopefully expand it in the coming years), and keep giving out art grants year-round, as those are the ways we advance our mission. It can often feel (to us and others) like we’re the fun police. We’re part of a system of checks and balances, and we’re the risk-averse side of the system. We’re more likely to prevent than to instigate or initiate. Again, not everyone’s cup o’ tea.
The BOD does select the YOUtopia Producers each year. And then we work with the Producers in developing, approving, and managing the YOUtopia budget – including oversight of the interdisciplinary Art Grants Committee. We also work with the Producers on anything within event operations that could have financial or safety or legal consequences, pose an existential threat to the event, or fall under one of the 3 Duties of non-profit governance.
If you’re primarily interested in joining the BOD in order to have a big impact on the look and feel of YOUtopia “on the ground,” you may be disappointed. The BOD doesn’t have anything to do with the soundscape, theme camp placement, volunteer SWAG, whether there’s enough grilled cheese in Commissary, or how many Kubotas are allocated to each department. The BOD does have oversight of things like Volunteer Ticket pricing, Commissary budget, total budget for Kubotas, and capital investments to Safety equipment; those are all areas the BOD and Producers collaborate on in the early stages of YOUtopia planning, as we hammer out a budget. Execution of the budget and overall operations for the event are entrusted to the Producers and their Leads Team… until/unless something gets escalated to the BOD because of – you guessed it – financial or legal reasons.
That’s not to say the BOD doesn’t ever get involved in Production matters. One example is that in 2018 we got a lot of feedback from our volunteers that the balance is off when it comes to hours worked vs ticket pricing and perks. Volunteers are working too much and feel under-appreciated and under-supported. This is the sort of issue the BOD can and will be involved in addressing, in collaboration with the 2019 Production Team. It’s a delicate balance, though: while the BOD will be a part of setting the big picture for 2019, the “on the ground,” volunteer experience is still going to be largely dictated by the Leads Team. It’s sort of like how your day-to-day life at your job is primarily determined by your immediate manager, not the CEO.

BOD Selection Process History (aka “real fake elections”)

Per SDCAP’s bylaws and the State of CA, non-profit boards are responsible for selecting their Directors. From 2012 to 2017, in addition to BOD members recruiting community members for service, there were also “Advisory Elections,” in order to take the pulse of the community. These Advisory Elections were never definitive (SDCAP is not a democracy or a co-op – that’s not how non-profit governance works), and the BOD always retained the right to make its own selections. The results of the Advisory Elections did historically align with the BOD’s selections. However, by 2017 participation in the Advisory Elections had dwindled to approx. 85 people total (out of a local community of many thousands of people), which is in no way representative. At the same time, the BOD realized we needed people with very specific non-profit management skills in order to continue to grow up as an organization. So we scrapped the Advisory Elections, while keeping a Community Feedback Form (which had 22 respondents), so community members could still weigh in on the folks running for BOD seats. In 2017, the sitting BOD attempted to fill 3 open seats for 2018, reached consensus about 2 candidates, and left 1 seat vacant.

BOD 2018 Mid-Cycle Appointments

As mentioned previously, SDCAP is required to have between 7-15 members on the BOD. Due to the 1 open seat from the 2017 selection and then 3 mid-cycle resignations, we suddenly found ourselves down to only 5 members. As it is the BOD’s right and responsibility to get back up to 7+ members as quickly as possible, we decided to do some mid-cycle appointments. And as is required and typical every selection cycle, current BOD members recruited from the community, specifically targeting people we know have the skills we want. That’s how we got our 2 Interim Directors. And we are damn lucky to have them. The Interim Directors’ terms end in March 2019, and they are both eligible to run in this upcoming cycle to begin full terms immediately.
Because we’ve gotten some feedback that the process wasn’t transparent enough: In addition to the 2 people we recruited, we also posted the open BOD member position to multiple Facebook pages and sent an email including information about mid-cycle selections to over 8,000 people – everyone who purchased a YOUtopia ticket in 2015, 2016, and 2017. EIGHT THOUSAND PEOPLE. We received one additional application.

2019 Selection Process

We’re still working on the details, so please don’t hold us to this 100% just yet. The process is likely to include:

  • Applications Open (December)
  • Applications will be ranked to determine the Best Qualified candidates per the Job Description
  • Best Qualified candidates will be invited to interview at an Open Candidate Forum held at CoLab (January)
  • Community Advisory Election, with option to cast votes either at the Open Candidate Forum or online (January)
  • Community narrative feedback via confidential/anonymous online form (January)
  • Optional Facebook Q&A in the existing Candidate Forum Group (for those who use Facebook – not a requirement for BOD service)
  • BOD finalizes selections (February)
  • New Directors begin their terms 2nd Wednesday in March

Open BOD Seats in 2019

BOD Members serve 3 year terms, with 3 positions turning over at once each March. Because of an unfilled seat and 3 resignations in 2018, things got pretty funky. We’re staggering the terms for the new Directors coming on in 2019 in order to get things back on track.
Our goal is to get back up to 9 members. There are 6 seats available, as follows:

  • 1 seat for term ending in 2020
  • 2 seats for term ending in 2021
  • 3 seats for term ending in 2022

BOD Member Job Description

Applications are not yet live, but the Job Description is. When applications go live in December, we’ll send out an email and there will be posts on Facebook. 

Got Questions?

If you’re considering joining the BOD, the first thing to do is start attending BOD meetings. Attendance at at least 2 meetings is required prior to being considered for an interview. Attending all BOD meetings between now and March is strongly encouraged.
Beyond that, feel free to reach out to current BOD members if you have questions, concerns, or just want to chat. We’re all willing (individual schedules permitting) to talk with you about our personal experience serving on the BOD, if you want a 1:1 conversation in-person or by phone. You can reach out to any of us individually and all of us via BOD@SDCAP.org.

San Diego at the Burning Man Global Leadership Conference

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San Diego sent an amazingly strong delegation to the Burning Man Global Leadership Conference. Pictured are six members of the SDCAP board of directors, both Youtopia co-orchestrators, and all four official San Diego Burning Man Regional Contacts. Not pictured but also in attendance was the SDCAP Executive Director.
Topics ranged from “Cultivating Strong Regional Ranger Teams” to “Dealing With & Planning for Regional Community Growth & Event Growth”
Here is a promotional video from the 2014 conference:

Burning Man “Global Leadership Conference 2014” from Intelligent Design on Vimeo.
And a recording of the keynote address by Dennis Kucinich from this past weekend.

Finally,  the event was covered in the Reno Gazette-Journal, the Burning Man Blog and in a really good article over at Burn After Reading.